Tasks: capture and schedule work without losing focus

Add tasks from any web page, let Floutwork schedule them into your calendar, and use AI to plan your work — all without breaking your flow.

Switching apps to write down a task is one of the most common ways to lose focus. Floutwork’s Tasks panel lives beside whatever web page you’re viewing, so you can capture what needs doing, get AI help planning it, and have it automatically scheduled into your calendar — without ever leaving your current context.

Adding a task from any web page

The Tasks panel sits alongside your browser. You can open it at any point while working — reading an email, reviewing a Jira board, or going through a doc — and add a task in seconds.

1. Open the Tasks panel

   Click the Tasks icon in the Floutwork sidebar. The panel opens to the right of your current web page without navigating away from it.

2. Type your task

   Enter what needs to be done. You can add a due date, priority, or notes directly inline.

3. Save and keep working

   Press Enter to save. The panel stays open or collapses — your web page is exactly where you left it.

You can add a task while reading an email and immediately go back to reading. The side-by-side layout means task capture takes seconds, not a full context switch.

AI-assisted task planning

If you have a vague idea of what you need to do but are not sure how to break it down, you can ask the AI to help you plan it. Describe the work in plain language and the AI will suggest specific, actionable tasks you can add directly to your list.

AI task planning uses your current context — including any open tabs you’ve added — to make suggestions that are relevant to what you’re actually working on.

Calendar scheduling

Floutwork automatically schedules your tasks into your calendar so you always know when you’ll do them. Rather than keeping a list of things that never get done, each task gets a dedicated time slot.

This means you do not have to manually decide when to work on each item — Floutwork looks at your workload and your calendar and finds the right time.

Calendar scheduling works with your connected calendar. Tasks appear as blocks on your calendar, not just reminders, so they hold actual time in your day.

Smart Inbox Cleaner

The Smart Inbox Cleaner helps you manage email volume without spending hours triaging. It groups your emails by type — newsletters, notifications, receipts, and more — so you can bulk archive or delete entire categories at once.

This is not a full email client. It is a focused tool for clearing inbox noise so you can focus on messages that actually require action.

Staying in flow while capturing tasks

The biggest risk when capturing tasks mid-work is losing the thread of what you were doing. A few habits that help:

• Keep the Tasks panel pinned open while doing planning or review work, closed while doing focused execution.
• Use short, clear task names. You can add detail later — the goal at capture time is not to lose the thought.
• Let the AI help when a task feels too large. Breaking it down at capture time makes scheduling more accurate.

If you’re reading something and want to remember to act on it later, you can capture it as a task directly from that page. The task stays linked to your context without requiring you to leave the page.

What’s next

Plan tasks with AI

Use AI to break down complex work into actionable tasks.

Clean your inbox

Use Smart Inbox Cleaner to clear email noise fast.